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Career and Professional Development Services at Arizona State University adheres to the NACE Principles for Professional Practices for Career Services and Employment Professionals. We require any employer recruiting at ASU to abide by these principles.
Choose a policy to learn more:
To ensure the quality of services offered by Career and Professional Development Services and to limit the risk to Arizona State University students, alumni, and other users.
To establish guidelines for all employer recruiting activities permitted by Career and Professional Development Services.
Career and Professional Development Services adheres to the guidelines in this policy to ensure quality of services. NACE’s operational procedures serve as the basic guidelines for Career and Professional Development Services regarding on-campus and online recruiting activity. Furthermore, Career and Professional Development Services reserves the right to modify these terms and conditions at any time and may develop additional procedures for candidates and employers to ensure effective operation. All decisions regarding employer recruiting activities are made at the sole discretion of Career and Professional Development Services and Arizona State University.
Career and Professional Development Services supports students’ prospective employment choices by allowing employers to participate in recruiting activities. To be eligible to recruit at Arizona State University, you must be an approved employer on the career management system. These employer recruiting activities include, but are not limited to:
Established guidelines for all employer recruiting activities permitted by Career and Professional Development Services ensure the quality of services offered and limit the risk to Arizona State University students, alumni, and other users. To participate in employer recruiting activities, employers must meet the following basic terms:
Career and Professional Development Services staff will investigate complaints by users of our services that may involve employers, job postings, or work assignments. If the complaint is substantiated, Career and Professional Development Services reserves the right to reject that employer’s future recruiting requests.
Scheduling of specialized institutions:
Career and Professional Development Services schedules recruiting services for any school recruiting students through its facilities, provided that the program or programs generally require at least a bachelor’s degree for admission. The director may make exceptions.
Career and Professional Development Services will not permit employer recruiting activities if:
5. The organization fails, for whatever reason, to provide the necessary information needed to post a job or internship opening to the career management system
6. The organization is unable to provide written documentation of registration with a Better Business Bureau if so requested
Additional practices that may lead to exclusion from employer recruitment activities at Arizona State University include, but are not limited to:
Career and Internship Fairs
Career and Professional Development Services reserves the right to deny registration for a career fair or request to host an on-campus or online recruiting activity by an employer. If Career and Professional Development Services determines that the event or location is not aligned with the employer’s stated recruiting interests and/or the academic demographics of the students at that location, alternative options will be recommended.
Payment of Career & Internship Fair registration is due upon receipt and not confirmed until payment is received. Cancellations that are received less than 2 weeks prior to the event and no-shows are non-refundable; all cancellations will be subject to a processing fee. Career and Professional Development Services reserves the right to suspend ASU-affiliated career management system employer accounts if registration fees are not paid within 30 days of interview days or recruiting event taking place.
Career and Professional Development Services cannot guarantee student attendance to any event and will not issue refunds due to circumstances beyond its control.
Payment of interview registration is due 5 business days before the scheduled interview date. Career and Professional Development Services reserves the right to suspend ASU-affiliated career management system employer accounts if registration fees are not paid within 30 days of event taking place.
Career and Professional Development Services adheres to the Arizona State University policy on Alcoholic Beverages. We also adhere to the guidelines set forth by NACE, that serving alcohol should not be part of the recruitment process. This includes but is not limited to on-campus events, receptions, dinners, company tours, etc.
Although marijuana (cannabis) is legal under certain conditions in the state of Arizona, it is not legal under federal law. To ensure compliance with federal law, ASU Career and Professional Development Services will not post internship or work opportunities at companies that may possess or come into contact with marijuana products. Additionally, ASU Career and Professional Development Services will not support internships for credit or non-credit where a student may come into contact with marijuana products (including work with a company's clients, attendance at marijuana conventions, etc.).
The Drug Free Schools and Communities Act 1989 (DFSCA) provides, "as a condition of receiving funds or any form of financial assistance under any Federal program, an Institution of Higher Education must certify that it has adopted and implemented a program to prevent the unlawful possession, use, or distribution of illicit drugs or alcohol by students and employees." Further, under the DFSCA, Institutions of Higher Education must employ "standards of conduct that clearly prohibit, at a minimum, the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees on its property or as part of its activities."
Dispensaries (i.e. retail shops), cultivators or manufacturers of THC-infused edibles are examples of businesses that directly work with marijuana, a Schedule 1 federally illicit drug. However, many businesses fall into a gray area including ancillary (e.g. a grow-light manufacturer) businesses, real estate leasing businesses, consumption device and consulting businesses among others. Requests of ASU Career and Professional Development Services that may involve ancillary businesses connected to the marijuana industry will be reviewed to ensure compliance with state and federal law. ASU is committed to the ongoing protection of student access and eligibility for federal financial aid.
Medical research projects involving marijuana must comply with A.R.S. § 15-108(A)
The following guidelines are adapted from the National Association for Colleges and Employers (NACE) and govern the manner in which Third-Party Recruiting Agencies may use the services offered at Arizona State University. This policy serves as the umbrella policy for:
For the purpose of this document, ASU Career and Professional Development Services (ASU CPDS) named below represents all career centers listed above.
Definition: NACE defines third party recruiters as follows: "Third-party recruiters are agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment opportunities other than for their own needs. This includes entities that refer or recruit for profit or not for profit, and it includes agencies that collect student information to be disclosed to employers for purposes of recruitment and employment."
The above definition includes, but is not limited to, the following entities regardless of the fee structure used by the entity to charge for services.
Because Career and Professional Development Services at Arizona State University can neither research nor endorse Third-Party Recruiting Agencies, the following guidelines have been established for the protection of students, alumni and Arizona State University. Any reported breach of the policy will result in deactivation of the recruiting agencies' online account and termination of access to all recruitment services, events and resources. ASU CPDS and the Directors of each independent ASU Career Center listed above reserve the right of refusal for any third-party employer and/or third-party recruiting activity.
The success of the recruiting process is based on adherence to ethical practices as established by the National Association of Colleges and Employers (NACE) in their Principles for Professional Practice, which also includes principles for third-party recruiters.
ASU Career and Professional Development Services expects employers to follow principles set forth by the National Association of Colleges and Employers (NACE), which include refraining from practices that improperly influence job acceptances, including undue time pressure for acceptance of offers and encouraging revocation of other employment offers. Recruiting at ASU and using our systems implies you have read and agree to adhere to these principles.
Experience demonstrates the best employment decisions, for both students and employers, are those made without pressure and with the greatest amount of information. Providing students with a short decision-making timeframe increases the likelihood of students reneging on offers, which we strongly discourage.
Adhering to the timeframes detailed below in ASU’s Offer and Withdrawal Guidelines is in the best interest of both employers and students.
If you would like to make a full-time offer to a former summer intern, we request you allow the student until October 30 or 3 weeks after the offer letter date, whichever is longer to accept/decline the offer. For full-time and internship offers in fall, we ask employers to provide students until November 15 or 3 weeks after the offer letter date, whichever is longer to accept/decline the offer. In spring, for both internship and full-time offers, we ask employers provide students until March 31 or 3 weeks after the offer letter date, whichever is longer to accept/decline the offer.
It is unethical for students to continue to seek or consider other employment opportunities once an offer has been accepted. ASU Career and Professional Development Services expects students to honor an acceptance and withdraw from all employment seeking activities. Students who accept an offer from an organization and later renege/decline the offer will be prohibited from further utilizing CPDS pending a meeting with a professional staff member.